SWAN LIBRARY TRUSTEES
MEETING OF DECEMBER 10, 2008

Present:   Trustees Kevin Doherty, Pat Cammarata, Lynne Philipps, Terry-Lynn Corrigan, Mary                    Anne Braunbach, Fran Lissow, Judy Christopher, Linda Smith, Mitzy Peglow, Dona                      Scharping, Library Director Susan Rudnicky
Excused: Dele Theodorakos
Guests:    Susan Gaylard
 _____________________________________________________________________________

President Kevin opened the meeting at 7:00pm. 

MINUTES:  Motion to approve the November 12, 2008 minutes as written was made by Fran, seconded by Terry-Lynn.  Unanimously approved.

DIRECTOR’S REPORT:  In addition to the report attached to the minutes, Susan added that we received a check for $500 from John Gavenda which has been placed in the Building Fund.  John indicated that he had felt bad about the misunderstanding of the funds being given to the library from the Town of Albion.
            Susan also reported that she had spoken to Karen Sawicaz from the Pennysaver and she has agreed to give the libraries a 150 word column in the Pennysaver.  Susan will organize the libraries participation.

TREASURER’S REPORT:  Motion to accept the November 2008 Treasurer’s Report was made by Lynne, seconded by Linda.  Unanimously approved.

COMMITTEE REPORTS
Finance Committee:
            Kevin provided the Board with his accounting of the investment summary.

            Motion to authorize the draw of $40,000 from the Smith Barney Operating Fund for expenses through the end of December was made by Lynne, seconded by Terry-Lynn.  Unanimously approved.

            Motion to pay IVY Partners invoice #318 of December 1, 2008 in the amount of $1,819.03 for Advisory Committee facilitation, including mileage, from the Smith Barney Building Fund, per last month’s authorization was made by Lynne, seconded by Terry-Lynn.  Unanimously approved.

            Motion to authorize the transfer of $7,994.95 from the Smith Barney Permanent Improvement Fund to the general checking account to reimburse the checking account for payments made throughout 2008 to include:  Bower’s Plumbing ($1,275 for hot water heater), Boyce Electric ($6,209.95 for rewiring), Joe Baker ($240 for storm window), and an adjustment from the 2007 audit of $270, was made by Lynne, seconded by Pat.  Unanimously approved.

            Motion to authorize the transfer of $4,101.24 from the Smith Barney Building Fund to the general checking account to reimburse the checking account for the monthly pre-campaign expenses as follows was made by Lynne, seconded by Fran.  Unanimously approved.
            Christ Church Outreach center          $750.00
            Time Warner                                        683.34
            Verizon                                                 275.51
                                                                           29.92           
            Joel Emerson                                        105.00
            Dell (laptop)                                       1,435.90
            Printer                                                    554.55
            Software                                                228.57
            Misc. office consumables                       38.45

            Discussion to close the Verizon, rent, cable, etc. was agreed upon until a later date.

Building and Grounds:  did not meet

Planning Committee:  There was a hold up in getting the five-year plan out so it will be provided for the January meeting.  Kevin reported that the Advisory Committee has met and completed a re-estimation of the building projects. 

Nominations and Elections:  will be meeting tomorrow and will email members with their recommendations on absentee ballots.  Pat will provide a schedule and plan for the elections at the January meeting.

Personnel: 
            Motion to rescind the prior resolution changing Library sponsored employee health insurance to a high deductible/reimbursement program and instead authorize participation in Tri-Vantage EPO2 Active Lifestyles plan without a drug cap as offered through BeneCare; per past practice, cost of each single coverage policy split 80% for the Library and 20% for employee at an additional annual aggregate cost to the Library not to exceed $650.00 for all 5 participating employees was made by Lynne, seconded by Judy.  Unanimously approved. 

            Patron Behavior Policy was distributed in November.  The Board would like to table the discussion until after it has been reviewed by the Personnel Committee.

            Simple Retirement Plan was referred to the Finance Committee for review.

            Motion to authorize increase of wage rates for all employees, with the exception of the Director, of 2%, beginning with the first payroll in January, was made by Mary Ann, seconded by Linda.  Unanimously approved. 
            The Director’s adjustment will be made upon recommendation of the Personnel Committee after her annual review.

Local History:  did meet.  No report.

By-Laws:  no report

Friends of the Swan Library:  Mary Ann reported that their Tastings was well attended.  The group profit was $275.

OLD BUSINESS:

Website Management:  Motion to contract with Laurie Groth for the Website Maintenance for Dec. 1, 2008 through June 30, 2009 at a cost of $300 per month from the Contractual line item was made by Mary Ann, seconded by Fran.  Unanimously approved.

Planned Giving/Capital Campaign:  Planned Giving Software has been ordered

Computers:  Circulation Computers will be down for 1 week in January for updating (week of January 18th).
            Login Automation has been completed.

Boardsmanship Training: on Saturday at 9 at the Visitor Center.  Luncheon Dish to Pass.

Adjournment:  Motion to adjourn at 8:50pm was made by Fran, seconded by Terry-Lynn.  Unanimously approved.

Respectfully submitted,

Lynne Philipps, Secretary